When working with students within the school setting, keeping and handling records is an important part of the job. These days, you can't be too careful when working with records that include student information. Strict state and federal rules governing privacy have made the mishandling of this information a lawsuit minefield. You need an in-depth familiarity with these rules to stay in compliance and avoid potential consequences. Are you confident that you're properly handling student records? Don't risk it when it's so easy to get up to speed.

We'll give you the information you need to navigate this sensitive area with ease - so you can reduce the risk of lawsuits both for yourself and your school. Identify which records are considered a part of a student's record so you can deal with them carefully and conscientiously. Make certain that you're adhering to the law by understanding how the Family Education Rights and Privacy Act (FERPA), No Child Left Behind (NCLB) and the Pupil Privacy Rights Amendment (PPRA) affect your record-handling practices. Avoid allegations of impropriety by incorporating FERPA and PPRA laws into your procedures. If student records are on your radar, you need this information – order today!

1. Taking a Closer Look at How Student Records Are Defined
2. The Family Educational Rights & Privacy Act (FERPA)
3. The Protection of Pupil Rights Amendment (PPRA)
4. State and Federal Laws Impacting FERPA and PPRA
5. Electronic Security Issues and School Policies
6. Question and Answer Session : Your Real-World Student Record Situations

1. TAKING A CLOSER LOOK AT HOW FERPA DEFINES STUDENT RECORDS
   9:00 - 10:30, James Prevot
1. What Documents are Considered Part of the Student's File?
2. How Directory Information Differs from an Education Record
3. Handling Specific Types of Records
4. Teacher Records
5. Medical Records
6. Counselor Records
7. Assessment and Testing – What is Essential?
8. Harmful Documents That Should Never be Part of the Record
9. Maintaining the Student's File
10. Retention and Destruction of Records
11. A Review of Sample Records
2. FERPA - RIGHTS, RESPONSIBILITIES, REVISIONS AND ACCESS
   10:45 - 12:00, James Prevot
1. Overview of Key Provisions and Definitions
2. Student and Parent Rights under FERPA
3. District Duties and Responsibilities under FERPA
4. The Issue of Access
1. When Consent is Needed
2. What May be Released without Consent
3. What Your Procedures Should Include for Disclosure of Records
4. Maintaining a Record of Parties Accessing Records
5. Application of FERPA to Special Education Records and NCLB Changes
5. Understanding the Process for Amending Education Records
6. Case Study in Retaining and Revising Records
7. FERPA Enforcement
3. THE PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)
   1:00 - 2:00, James Prevot
1. What Qualifies as a "Survey?" – Changes Regarding Funded and Third Party Surveys
2. What the Law Says You Can and Can't Ask on a Survey
3. Parental Notification Requirements
4. PPRA Compliance and Enforcement
4. STATE AND FEDERAL LAWS IMPACTING FERPA AND PPRA
   2:15 - 2:45, James Prevot
1. HIPAA Requirements
2. The USA Patriot Act
3. National Defense Authorization Act
4. State Laws That Protect Student Privacy Rights in Regard to Records
5. ELECTRONIC SECURITY ISSUES AND SCHOOL POLICIES
   2:45 - 3:15, James Prevot
   1. Password Selection
   2. Electronic Permission
   3. How Does an Electronic Record Differ From an Educational Record
6. QUESTION AND ANSWER SESSION: YOUR REAL-WORLD STUDENT RECORD SITUATIONS
   3:15 - 3:30, James Prevot

JAMES PREVOT is a Nationally Certified School Psychologist and Director of Psychological Services for the White Pine County School District in Ely, Nevada. In addition to his duties as Director of Psychological Services, he is in charge of compliance and monitoring of Special Education Records. In consultation with the Nevada State Librarian, he developed White Pine County School Districts first ever records disposal policy with the Nevada State Librarian. Also, for White Pine County School District he has overseen two Nevada State Special Education File Monitorings with a commendation from the Nevada State Special Education Director for the 2007 monitoring. In addition to his duties at White Pine County School District, he is past-president of the Nevada Association of School Psychologists and is a current member of the Board of Directors for the Nevada Association of School Psychologists.

Please refer to Continuing Education Credit FAQ for general information about seeking credit for your participation in one of our continuing education programs.

Additionally, our team of credit specialists are here to answer your specific credit-related questions weekdays 7am - 5pm Central:

Phone: 866-240-1890

Email: credit@nbi-sems.com