When working with students within the school setting, keeping and handling records is an important part of the job. These days, you can't be too careful when working with records that include student information. Strict state and federal rules governing privacy have made the mishandling of this information a lawsuit minefield. You need an in-depth familiarity with these rules to stay in compliance and avoid potential consequences. Are you confident that you're properly handling student records? Don't risk it when it's so easy to get up to speed.

We'll give you the information you need to navigate this sensitive area with ease - so you can reduce the risk of lawsuits both for yourself and your school. Identify which records are considered a part of a student's record so you can deal with them carefully and conscientiously. Make certain that you're adhering to the law by understanding how the Family Education Rights and Privacy Act (FERPA), No Child Left Behind (NCLB) and the Pupil Privacy Rights Amendment (PPRA) affect your record-handling practices. Avoid allegations of impropriety by incorporating FERPA and PPRA laws into your procedures. If student records are on your radar, you need this information – order today!

1. Taking a Closer Look at How Student Records Are Defined
2. The Family Educational Rights & Privacy Act (FERPA)
3. The Protection of Pupil Rights Amendment (PPRA)
4. State and Federal Laws Impacting FERPA and PPRA

1. TAKING A CLOSER LOOK AT HOW STUDENT RECORDS ARE DEFINED
   8:30 - 10:00, H. Allen Yow
1. What Documents are Considered Part of the Student's File?
2. How Directory Information Differs from an Education Record
3. Handling Specific Types of Records
4. Teacher Records
5. Medical Records
6. Counselor Records
7. Assessment and Testing – What is Essential?
8. Harmful Documents That Should Never be Part of the Record
9. Maintaining the Student's File
10. Retention and Destruction of Records
11. Electronic Security Issues and School Retention Policies
12. A Review of Sample Records
13. Q&A
2. THE FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA)
   10:15 - 11:45, Gary E. Kerr
1. Overview of Key Provisions and Definitions
2. Student and Parent Rights under FERPA
3. District Duties and Responsibilities under FERPA
4. The Issue of Access
1. When Consent is Needed
2. What May be Released without Consent
3. What Your Procedures Should Include for Disclosure of Records
4. Maintaining a Record of Parties Accessing Records
5. Application of FERPA to Special Education Records and NCLB Changes
5. Understanding the Process for Amending Education Records
6. Case Study in Retaining and Revising Records
7. FERPA Enforcement
8. Q&A
3. THE PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)
   12:45 - 1:45, H. Allen Yow
1. What Qualifies as a "Survey?" – Changes Regarding Funded and Third Party Surveys
2. What the Law Says You Can and Can't Ask on a Survey
3. Parental Notification Requirements
4. PPRA Compliance and Enforcement
5. Q&A
4. STATE AND FEDERAL LAWS IMPACTING FERPA AND PPRA
   2:00 - 3:00, Gary E. Kerr
1. HIPAA Requirements
2. The USA Patriot Act
3. National Defense Authorization Act
4. State Laws That Protect Student Privacy Rights in Regard to Records
5. Q&A

GARY E. KERR is a sole practitioner in Springfield where he concentrates in the fields of school law and labor and employment law, representing school boards, special education districts/cooperatives and private schools for the disabled in a variety of matters. He is a former adjunct faculty member for an educational law course at Sangamon State University (now the University of Illinois Springfield). Mr. Kerr conducts in-service programs/seminars for clients, state agencies and associations on issues regarding compliance with federal and state laws. He is a member of the Sangamon County Bar Association and the Illinois State Bar Association (member, School Law and Labor and Employment Law sections), the Illinois Council of School Attorneys, and the National School Board Association Council of School Attorneys. Mr. Kerr earned his B.A. degree from Northern Illinois University and his J.D. degree from Northwestern University School of Law.

Please refer to Continuing Education Credit FAQ for general information about seeking credit for your participation in one of our continuing education programs.

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Phone: 866-240-1890

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